AURA Ecommerce OS Advanced module • Operations

Inventory & Supplier Sync Engine

Always-on inventory and purchase order sync between your store, 3PLs and suppliers. AURA watches stock, lead times and demand to prevent stockouts, overstock and “where is this PO?” chaos.

Replaces spreadsheet-based stock management Multi-warehouse • 3PL • multi-supplier ready Best for scaling brands with 500+ SKUs
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Instead of manually chasing POs and updating stock by hand, AURA turns your catalogue, sales velocity and supplier data into live reorder plans and synced inventory across channels.

What this system does

From “guess and refresh” to data-driven inventory

Most brands manage stock in a mish-mash of Shopify exports, 3PL portals and supplier emails. Inventory & Supplier Sync Engine turns that chaos into a single, live view of stock and demand.

  • Tracks on-hand, inbound and reserved stock across locations and channels.
  • Combines sales velocity, seasonality and lead times to generate reorder points.
  • Builds PO suggestions grouped by supplier, warehouse and priority.
  • Spots slow-moving and dead stock before it swallows cash.
No more “what’s actually in stock?” Slack threads One source of truth for ops, finance & growth

Where it sits in your stack

This system sits between your store, 3PL, WMS and suppliers – orchestrating updates instead of trying to replace everything overnight.

  • Inputs: Shopify / Woo data, 3PL or WMS exports, supplier price & lead-time lists.
  • Connects to: 3PL portals, spreadsheets, inventory apps, procurement tools.
  • Outputs to: Google Sheets, Notion, email or ticketing tools – or direct API updates.
  • Pairs naturally with Daily CFO Pack and Analytics & Reporting Engine.
Shopify • Woo • 3PL • WMS • manual suppliers
Who it’s for & what we build

Ideal for brands that…

  • Frequently sell out of hero SKUs or sizes and “discover” it after the fact.
  • Juggle multiple warehouses, 3PLs or markets with different stock rules.
  • Have suppliers with inconsistent lead times and no clean performance data.
  • Want to reduce working capital locked in slow-moving inventory without risking stockouts.

If you’re earlier stage, we can scope this down to just hero SKUs and a single warehouse, then expand as you scale.

What we set up for you

  • A central inventory model that understands locations, variants and bundles.
  • Supplier and lead-time profiles with rules for MOQs, price breaks and transit times.
  • Reorder logic (rules + AI) tuned to your risk appetite and seasonality.
  • PO and reorder suggestion flows into Sheets, Notion or your existing PO process.
  • Alerting for at-risk SKUs, late suppliers and stock inconsistencies.
Inputs & outputs

Inputs we need from you

  • Access to your primary store (Shopify / Woo) and any inventory apps or WMS you rely on.
  • Your warehouse / location structure and which channels pull from which pool.
  • Supplier lists with SKUs, MOQs, lead times and price breaks (or we’ll help you build them).
  • Any existing demand forecasts or planning rules your team already uses.

Outputs you get every cycle

  • Reorder recommendations by supplier, SKU and warehouse with clear “order by” dates.
  • PO drafts or CSVs you can upload straight into your procurement or accounting tools.
  • Exception reports for at-risk SKUs, late POs and stock mismatches.
  • Optional summary for leadership: “Here’s where we’re over- and under-stocked, and what to do.”
Example workflow

How a typical Inventory & Supplier Sync cycle runs

  1. You connect your store, 3PL/WMS exports and supplier data (we’ll help clean what’s messy).
  2. AURA ingests sales history, current stock, inbound POs and lead times for each supplier.
  3. The system models demand and recommends reorder points per SKU / location based on your rules.
  4. We generate PO suggestions grouped by supplier, with quantities and “order by” dates.
  5. Your team reviews and confirms POs (or we wire into your existing PO flow), then AURA tracks delivery.
  6. As stock, demand or lead times move, AURA updates recommendations and flags exceptions.

Over time, this becomes your always-on inventory brain — not another spreadsheet that only gets updated the night before Black Friday.

FAQ
Does this replace my WMS or ERP?
Not necessarily. Think of this as the decision layer that sits on top of what you already have. It reads stock, sales and supplier data, then tells you what to order, when and from whom. If you don’t have a WMS yet, we can still work with Shopify + 3PL exports.
Can you handle multiple warehouses and markets?
Yes. We model inventory by location and can respect channel-specific rules (e.g. UK vs EU stores, retail vs ecommerce). The system understands that one SKU might live in multiple physical and virtual pools.
How “AI” is this vs rules?
We combine hard rules (MOQs, minimum cover, max stock) with AI-assisted demand modelling and text automation (e.g. supplier comms, notes). You stay in control of the guardrails; AURA handles the heavy lifting and pattern-spotting.
How does this plug into your other systems?
Inventory & Supplier Sync Engine plays nicely with Daily CFO Pack (cash & margin), Analytics & Reporting Engine and your Performance systems. Together they give you a clean loop from demand → stock → cash → growth.
Ready to stop firefighting stock every week?
We’ll wire Inventory & Supplier Sync Engine into your stack, run the first planning cycle, and decide together if it should stay as a permanent part of your AURA OS.
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